Privacy Policy

The Legacy Center for Community Success is a private 501(c)3 nonprofit organization dedicated to serving clients of various ages. We are committed to protecting the privacy, confidentiality, and security of all individuals we serve. This Privacy Policy explains how we collect, use, protect, and manage Personally Identifiable Information (PII).

Definition of Personally Identifiable Information (PII)

For purposes of this policy, Personally Identifiable Information (PII) means information that can be used to identify an individual, either alone or in combination with other data. This may include, but is not limited to:

  • Full name
  • Home or mailing address
  • Email address
  • Telephone number
  • Date of birth
  • Student or participant identification numbers
  • Educational or program participation records
  • Emergency contact information

Information We Collect

We collect PII that is voluntarily provided by participants, parents or legal guardians, volunteers, donors, and other stakeholders through applications, forms, enrollment processes, donations, communications, or our website.

For participants who are minors, PII is collected only with appropriate parental or guardian consent, when required by program policy or law.

How We Use PII

PII is collected and used solely for purposes consistent with our nonprofit mission, including:

  • Program enrollment, participation, and administration
  • Communication with participants, parents or guardians, spouses, and stakeholders
  • Program monitoring, evaluation, and reporting
  • Compliance with local, state, and federal requirements
  • Protecting the health, safety, and welfare of learners and staff

No Sale or Redistribution of PII

The Legacy Center for Community Success does not sell, rent, trade, share, or redistribute PII for any reason. PII is never used for commercial purposes and is not disclosed to third parties for marketing, advertising, or solicitation.

Limited Sharing of PII

Access to PII is strictly limited to authorized employees, volunteers, or contracted service providers who require the information to perform essential organizational functions and who are bound by confidentiality obligations. PII may be disclosed only:

  • When required by law or court order
  • To comply with regulatory or reporting obligations
  • To protect the safety, rights, or well-being of learners or others

Protection of Children’s PII

We take additional safeguards to protect the PII of children and youth. Information related to minors is handled with heightened confidentiality and in accordance with applicable child privacy, education, and data protection laws. Children’s PII is used only for legitimate program-related purposes.

Data Security and Retention

We implement reasonable administrative, technical, and physical safeguards to protect PII from unauthorized access, disclosure, alteration, or destruction. PII is retained only for as long as necessary to fulfill programmatic, legal, or reporting requirements and is securely disposed of when no longer required.

Individual Rights Regarding PII

Learners, parents or legal guardians, and other individuals may submit written requests to:

  • Access or review their PII as defined in this policy
  • Request corrections or updates to inaccurate information
  • Request deletion of PII, subject to legal, regulatory, or funding-related retention requirements

Policy Updates

This Privacy Policy may be updated periodically to reflect changes in legal requirements or organizational practices. Updates will be posted on this page with a revised effective date.

Contact Us

For questions or concerns regarding this Privacy Policy or the handling of PII, please contact us by following this link.